Position: Medical Assistant
Responsible To : Back Support Lead
Department: Back Support
The Medical Assistant shows genuine warmth with patients and has the ability to make them feel comfortable in the center while providing effective and technically competent nursing assistance to both patients and Camarena Health clinical providers. The Medical Assistant provides or facilitates the provision of information needed by both patients and clinicians. Furthermore, s/he ensures a smooth and well-connected patient flow. The Medical Assistant reports to the Medical Assistant Lead & Back Support Supervisor for the Suite.
- Arrives on time and adheres to set schedule
- Provides prompt medical support; promotes a smooth patient flow; collects and records data accurately; maintains order of exam rooms, equipment and supplies
- Provides basic education and information to patients, making sure patients’ questions are answered.
- Participates with community-oriented activities and staff
- Achieves the organizational mission to provide health care access for all the members of the community. S/he helps make sure patients and families get the care they need when they need it.
- Consistently and openly communicates with supervisor and all staff
- Works flexible or extended hours where necessary
- Participates in health center in-services, by listening and respecting others’ ideas
- Demonstrates awareness of, and compliance with, organizational mission and objective of Camarena Health.
- Abides by Rules of Confidentiality
- Use of professionalism and best efforts in your position.
Duties and Responsibilities:
DUTIES and RESPONSIBILITIES
- Focus on Patients: Responds to and connects effectively with patients. Listens to our customers, treats them with respect, gives them the quality they expect and deserve and responds immediately to their problems and needs.
- 1. Properly identifies patients’ and listens attentively to patients’ visit complaints, record all data accurately and with the highest quality (e.g. medication, last menstrual period, birth control method) in the Electronic Health Records computer system.
- 2. Consistently secures and protects patient information: activates screen saver, minimizes screen, or log off when walking away from computers for any period of time.
- 3. Assumes the role of a Health Coach by interviewing each patient, as determined by the care team, to establish self-management goals, provides educational needs concerning self-care and disease management and pre and post visit care.
- 4. Utilizes evidence based Health Education Guidelines during each session
- 5. Ensures exam rooms are neat and set up appropriately for each patient exam.
- 6. Performs specimen collection, preparation and maintains required logs
- 7. Performs EKG’s, accu-checks, and other diagnostic procedures according to guidelines.
- 8. Medical Assistant takes initiative to keep patient informed of upcoming procedures and requirements, to facilitate patient focus, involvement, and cooperation.
- 9. Discharge patients smoothly from back office areas and checks for any last minute questions. Makes return appointments as appropriate.
- 10. Relieves patients’ stress and anxiety with clear information
- 11. Provides patients with required educational materials including; lifestyle brochures (LCB), Vaccine Information Statements (VIS), informs patients of content and answers any questions.
- 12. Routes all formal patient complaints and grievances to Back Support Supervisor or Department Head. Solves what problems s/he can at “point of contact.”
- Focus on Patient Flow: Maintains effective smooth patient flow (within site or suite). Assists the MA’s at other pods as needed with patient work up or dismissal. Is responsive to needs of patients, clinicians, and team members.
- 1. Uses software locator consistently when rooming patients and uses scheduler to flow them out
- 2. Utilizes software locator to monitor flow simultaneously at all sites; take the initiative to cover as needed
- 3. Maintains open communication with the Receptionist, routinely checks status of patients waiting to be registered and relays status to the clinicians. Communicates with Back Support Supervisor to help resolve when necessary.
- 4. Dismisses patients effectively (e.g., complete lab requisition; administer injections and immunizations according to guidelines, giving appointment, double check paperwork).
- Focus on Clinicians: Maintains effective assistance to, guidance of, and communication with providers.
- 1. Works in conjunction with the providers for walk-in patient (i.e., obtains and documents patient chief complaint and presents to provider to determine if patient is to be seen or needs to be referred out).
- 2. Helps the providers maintain pace by keeping them informed of patients that are ready.
- 3. Prepares and sets up patients for exams according to providers’ expectations
- 4. Forewarns clinicians of possible complicated visits.
- 5. Assists providers when assistance is needed (i.e., chaperoning, translation, etc.)
- 6. Helps patients by providing basic knowledge of types of services provided by outside facilities.
- Focus on Communication:
- 1. Practices effective telephone etiquette (e.g., think before you dial, make notes before you call, put a patient on hold courteously, , leave precise messages on who to call back)
- 2. Maintains good open communication with Supervisor and staff.
- 3. Communicates any delays or changes of schedule to Front Support, and Clinicians
- 4. Communicates room availability with each other, including providers
- 5. Utilizes e-mail to communicate with staff members and checks messages on a regular basis (i.e., Outlook, EHR inbox, etc.)
- 6. As a team member of Camarena Health the Medical Assistant respects and protects information regarding patients and other team members and abides by the rules of the Confidentiality of Information Protocol.
- 7. Maintains good rapport with outside doctor offices and facilities
- 8. Participates in daily huddles with care team, consisting of Medical Assistants, Front Support Staff member, and Clinician. In conjunction with daily huddles, schedules and pre-visit planning are discussed to provide individual patient care.
- Focus on Teamwork: Shows consideration through consistent participation: ready at work on time and consistently prepared. Fully and clearly discloses key information to any team member in order to facilitate getting work done, problems solved, decisions made, etc. Maintains confidentiality in essential matters; such as patient information, and personal issues.
- 1. Staff are expected to work as a team, and be flexible to work at other facilities as needed.
- 2. Works flexible or extended hours where necessary
- 3. Demonstrates self-initiative & self-motivation to help the team with work flow; good team player. Acquires and maintains the knowledge and skill necessary to work in all service suites.
- 4. Demonstrates consistent support and cooperation with all staff members, regardless of unit, department, or level.
- 5. Consistently reports to work on time. Internalizes attendance policies and makes effective and workable decisions for self, families and service delivery.
- 6. Promotes mutual respect and allows others to get their work done by limiting interruptions.
- 7. Fits in well with team, gets along well with peers.
- 8. Demonstrates integrity and honesty
- 9. Participates in health center in-services; listens to and respects others’ ideas
- 10. Demonstrates good problem solving skills, offer input/ideas when generating solutions.
- 11. Various other duties as assigned by supervisor. Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally either verbally or in writing.
- 12. Participates in daily huddles (See 4.8 above)
- Focus on Infection control and maintenance of medical equipment:
- 1. Practices universal precaution per protocol and keeps work areas clean and clutter free
- 2. Disinfects, sterilizes, and autoclaves medical equipment according to guidelines
- 3. Cleans & disinfects rooms for next patient
- 4. Maintains daily log upkeep (dx test machines, refrigerator, etc.)
- 5. Initiates work request for any malfunctions of equipment, then obtain Supervisor’s approval
- High School Diploma or GED
- Certification as Medical Assistant or prior experience
- CCMA Certification or equivalent (Has to be obtained within 6 months of your date of hire)
- Previous experience in a health care setting as a Medical Assistant, or Health Care Aid
- Bilingual (English/ Spanish) preferred
- Quickly builds and maintains rapport with patients, providers, and staff of differing backgrounds; team player
- Flexible: learns to function at all facilities
- Demonstrated good problem-solving skills
- Demonstrates or develops intermediate computer skills
- Telephone courtesy
- Customer-service oriented
- Proficient with modern office practices and procedures including email
- Attention to detail and excellent follow-through on work tasks
- Able to handle multiple tasks with perseverance and patience
- Must be able to move up to 20 pounds and push up to 50 pounds (on wheels).
- Must be able to hear adequately to auscultate B/P’s and be able to hear staff on the phone and those who are served in-person, and speak clearly in order to communicate information to clients and staff.
- Must be able to have vision that is adequate to read increments of tuberculin/insulin syringe accurately, read memos, a computer screen, personnel forms and clinical and administrative documents.
- Must have high manual dexterity.
- Must be able to reach above the shoulder level to work, must be able to bend, squat and sit, stand, stoop, crouching, reaching, kneeling, twisting/turning, fingering and feeling.